Glasgow Caledonian Philatelic Society

Constitution

The Society was formed by a merger of the Caledonian Philatelic Society and the Glasgow Philatelic Society, effective from their respective Annual General Meetings in April 2025.

  1. Objectives

The objectives of the Society shall be to encourage members in their philatelic interests and to promote the hobby more widely.

  1. Committee

The affairs of the Society shall be managed in line with these objectives by a Committee consisting of the President, Vice President, Secretary, Treasurer, and up to three members.

  1. Additional Posts

The Committee shall decide on any other posts necessary for the operation of the Society and appoint people to fill them.

  1. Committee Appointments and AGM Procedures

All Committee member appointments shall be made at the AGM and shall last until the next AGM. Nominations can be made at the meeting. All voting at the AGM will be by a show of hands, but votes in writing, in the hands of the Secretary by the start of the meeting, will be counted. An independent financial examiner will be appointed at the AGM.

  1. Day to Day Business

Day to day business will be managed by the Committee; any substantive issues will be brought to members.

  1. Treasurer and Accounts

The Treasurer will operate a bank account in the name of the Society and will prepare a statement of account for the AGM. The accounts will be examined by the independent financial examiner prior to the meeting.

  1. Annual Subscription

The Annual Subscription shall be decided at the AGM.

  1. Admission of New Members

New members will be admitted at the discretion of the Committee.

  1. Disciplinary Powers

The Committee has the right to expel a member for a period for inappropriate behaviour.

  1. Annual General Meeting

The AGM will be held in April of each year. Papers will be issued in advance of the meeting.

  1. Special General Meetings

Special General Meetings can be convened at the request of:

  1. the Committee, or

  2. a minimum of 10 members.

  3. Annual Business

The Committee will be responsible for the business of each year — deciding on dates of meetings and setting the Syllabus.

  1. Winding Up

In the event of the Society requiring to be wound up, this shall be discussed at either a Special General Meeting or an Annual General Meeting. Any decision must be taken by a majority of members, either present or in writing. The Committee will be responsible for deciding on the most appropriate means of disposal of all assets of the Society, with a view to preserving the history of the Society and supporting the future of philately, especially in Scotland.